Team Availability Calendar
The Availability Calendar helps you find a practice time that works for your whole roster. Team owners and managers configure a weekly schedule and share a link, players click the times they're available and the grid shades itself so overlap is obvious at a glance.
You can find the calendar on your team's page under the Availability tab.
The availability calendar is free for all users.
For Team Owners and Managers
Configure the schedule from Availability Settings on your team page.
Slot Granularity
Choose how finely you want to divide the day:
- 15 minutes: best for tight scrim coordination.
- 30 minutes: a common middle ground.
- 60 minutes: simpler grid, fewer clicks from players.
Time Window
Set the start and end hours of the grid (for example, 18:00–23:00) so players only see the range of times they might actually be available for practice.
Default Viewing Timezone
A searchable combobox lets you pick the team's canonical timezone. It auto-detects your local timezone and offers the team's default, nearby regional zones, and the full list of IANA zones.
Discord Reminder
Toggle on the Discord reminder to have the bot post a weekly reminder in your team's channel. You can configure:
- Day of week
- Time
- An optional channel and role mention
Discord reminders require the Parsertime Discord bot to be installed in your server.
The Day of week you pick here also sets where the availability grid's week begins. If your reminder fires on Monday, the grid displays the week starting on Monday.
This is deliberate: the reminder now lands on day one of the week it's collecting for, giving players a full seven days to respond. Previously the week was fixed to start on Sunday, so a team that reminded on, say, Saturday got the prompt on the last day of the collection week, leaving only one day to fill it in. Tying the week start to the reminder day fixes that.
Because the reminder day now controls both, the old separate "week starts on" setting was removed, there's nothing extra to configure, and the two can no longer drift out of sync. Past weeks you already collected stay viewable as history exactly as they were; only new weeks use the reminder-aligned start.
Sharing the Link
Once the schedule is configured, share the public fill-and-view link with your roster. Players don't need a Parsertime account to fill it in, and you can password-protect the link if you'd prefer to keep it private.
For Players
Open the link your coach or manager sent you, enter the password if prompted, and you'll see the weekly grid. Click cells to mark the times you're available, your responses save automatically.
You don't need a Parsertime account to fill in availability. Just open the link and click the times that work for you.
What You See
The availability view shows:
- A weekly grid with days across the columns and time slots down the rows, in the granularity the team chose. The week begins on the team's reminder day, so the first column matches the day the reminder fires.
- Density coloring on each cell, the more respondents available at a time, the darker the cell, so overlapping windows jump out immediately.
- Response counts, such as "3 responses so far", above the grid.
- A timezone label so everyone knows which canonical time the grid is displayed in.
Discord Reminders
If your team has reminders configured, the Discord bot will post a weekly reminder in your channel at the configured day and time, with a direct link to the form.
Admins can also trigger a reminder on demand with /availability trigger.
See the Discord bot page for full command details.
Timezone Handling
The availability view defaults to the team's canonical timezone, but players' local times are reflected accurately when they fill in their slots. That way, a player in a different region sees their own local hours while the coach sees everyone aligned to the team's reference timezone.